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Zoom Meeting Rooms Schedule and Reservation System (In place since May 19th, 2020)
Please use the link above to schedule new Zoom Meeting room events in just the same way you would have scheduled a physical room at the church.
You will need to create an account to view and manage your reservations. If you have never used a zoom meeting room before and need access info, please contact any member of the communications team for those credentials.

Phone support from Lisa Waschka 214-717-1812.

Name *

Email *

Phone

Request type: *

Event related

Additional event related support

Materials/Web Update/AV only

Story idea

Photography

If you have already uploaded an "Event related" request for your event, please choose "Additional event related support" from the choices above.

Request Title *

When do you want this support to be ready/publicized? *

What is your EMS Reservation ID Number?

Program/Event Title *

Program/Event Date | Start Time – End Time | Place | Cost | Registration *

Date

I would like to brainstorm/get creative input from the Communications Team.

Please note that the Communications team will always reach out to the requestor on projects of a certain scope to have a creative consultation.

I have read and understand the Communications deadlines and turn around times. *

I understand the turnaround time is 2 weeks

The turnaround time for all materials and event promotions (print, web, and social media) is two weeks. Be sure to allow an additional 1 – 2 weeks if you need something produced out of house, such as signage, business cards, shirts, or anything large in quantity or irregular in size.

I confirm that I have already submitted event details to Communications via this form but now need additional support *

Yes

If you have not yet submitted event details, please change your request type to Event related

Program/Event Description *

Compose your update in a separate document (to ensure you don't lose any work due to web issues), then paste it here. If you want to add notes and instructions, please indicate those by brackets [ ]. If you'd like for the communications team to write your description, please give us the points you want to cover here. Use the File Upload feature below if you have an image you'd like for us to use.

Story topic *

Tell us about your story idea *

What types of promotions will you want? *

Standard (Print Weekly, E-news, Traditional Bulletin Insert, Social Media, Website)

Printed Materials

Signage

Online Form

Audio/Video Services

Photography

Other

What do you need? *

Printed Materials

Signage

Web Page Update

Online Form

Audio/Video Services

Photography

Other

You do not need to request a Web Page update for an event to be added to the list of events. Please choose "Event related" as your request type if you are submitting an event.

Printed Materials

Billing account number for printed materials *

Please enter a number, not the name of an account. If you don't know the number of the account, please contact the business office.

Type/size of printed materials *

Quantity needed *

Please type/paste everything that will go on your printed materials here *

Do you need additional printed materials?

Yes

Type/size of printed materials *

Quantity needed *

Please type/paste everything that will go on your printed materials here *

Do you need additional printed materials?

Yes

Type/size of printed materials *

Quantity needed *

Please type/paste everything that will go on your printed materials here *

Signage

Billing account number for signage *

Please enter a number, not the name of an account. If you don't know the number of the account, please contact the business office.

Type/size of signage *

Quantity needed *

Please type/paste everything that will go on your signage here *

Do you need additional signage?

Yes

Type/size of signage *

Quantity needed *

Please type/paste everything that will go on your signage here *

Do you need additional signage?

Yes

Type/size of signage *

Quantity needed *

Please type/paste everything that will go on your signage here *

Web Page Update

What is the URL of the web page you need updates to? *

Please type/paste what will change on your web page here *

What is the URL of the web page you need updates to? *

Please type/paste what will change on your web page here *

New Web Page

New Web Page Title

Please type/paste everything that will go on your new web page here

Do you need another new web page?

Yes

New Web Page Title

Please type/paste everything that will go on your new web page here

Online Form

Form Type *

Sign-up only

Sign-up and payment

Cost *

Please type/paste the fields of your form here *

What email(s) should the form responses go to? *

What date & times should the form open and close? *

Do you need another online form?

Yes

Form Type *

Sign-up only

Sign-up and payment

Cost *

Please type/paste the fields of your form here *

What email(s) should the form responses go to? *

What date & times should the form open and close? *

Other

Billing account number for other materials *

Please enter a number, not the name of an account. If you don't know the number of the account, please contact the business office.

Type/size of other materials *

Quantity needed *

Please type/paste what will go on your other materials here *

Do you need additional other materials?

Yes

Type/size of other materials *

Quantity needed *

Please type/paste what will go on your other materials here *

Audio/Video Services

Audio/Video Services Turn Around Time
Live Stream for Events — one month advance notice
Video Recording of Events — one month advance notice, video production will be complete two weeks from event date
DVD Copies of Events — one month advance notice, DVD ready two weeks from event date
Voice over for presentations — one week advance notice
Videos — Allow two weeks from date filmed for completion of video

A/V Request Type: *

Sanctuary Event

Wesley Hall Event

Chapel Event

Classroom Event

Promo/Informational Video

Equipment check out/set up

Voice over

Event Date *

Event start time *

Event end time *

Sanctuary Event

Do you need a rehearsal/sound check? *

Rehearsal

Sound check

Date and time of rehearsal/sound check *

Sound check is typically 30 minutes prior to event start

Do you need microphones? *

Wireless

Wired

Are there musical performances? *

Soloists

Instrumental

Vocal

Do you need recorded (not live) music played? *

Yes

If yes, you will be contacted to discuss your music needs

Do you have any special lighting requests? *

Yes

If yes, you will be contacted to discuss your lighting needs

Do you need:

Audio recording

Live stream (1 month notice required)

Video recording (1 month notice required)

DVD copies (1 month notice required)

Wesley Hall Event

Do you need a rehearsal/sound check? *

Rehearsal

Sound check

Date and time of rehearsal/sound check *

Sound check is typically 30 minutes prior to event start

Do you need to use the stage? *

Yes

Do you need microphones? *

Wireless

Wired

Podium with mic

Are there musical performances? *

Soloists

Instrumental

Vocal

Do you need recorded (not live) music played? *

Yes

If yes, you will be contacted to discuss your music needs

Do you have any special lighting requests? *

Yes

If yes, you will be contacted to discuss your lighting needs

Do you need:

Audio recording

Live stream (1 month notice required)

Video recording (1 month notice required)

DVD copies (1 month notice required)

Do you have a slideshow you want played? *

Yes

If yes, please bring the computer the slideshow was created on if possible to the back of Wesley Hall one hour before the event for testing

Do you have a DVD you want played? *

Yes

If yes, please bring the DVD to the back of Wesley Hall one hour before the event for testing

Classroom Event

Room number *

Do you need a rehearsal/sound check? *

Rehearsal

Sound check

Date and time of rehearsal/sound check *

Sound check is typically 30 minutes prior to event start

Do you need microphones? *

Wireless

Wired

Podium with mic

Do you need recorded (not live) music played? *

Yes

If yes, you will be contacted to discuss your music needs

Do you need:

Audio recording

Live stream (1 month notice required)

Video recording (1 month notice required)

DVD copies (1 month notice required)

Will you be bringing a laptop? *

Yes

Is your laptop HDMI capable? *

Yes

Not sure

Do you need a DVD player provided? *

Yes

Chapel Event

Do you need a rehearsal/sound check? *

Rehearsal

Sound check

Date and time of rehearsal/sound check *

Sound check is typically 30 minutes prior to event start

Do you need a microphone? *

Yes

Do you need recorded (not live) music played? *

Yes

If yes, you will be contacted to discuss your music needs

Do you need:

Audio recording

Video recording (1 month notice required)

DVD copies (1 month notice required)

Do you have a slideshow you want played? *

Yes

If yes, please bring the computer the slideshow was created on if possible to the Chapel one hour before the event for testing

Promo/Informational Video

Where will the video be filmed? *

Briefly describe your video: *

Someone will contact you to discuss details

Do you need another Promo/Informational Video?

Yes

Where will the video be filmed? *

Briefly describe your video: *

Someone will contact you to discuss details

Equipment check out/set up

Room where equipment is needed: *

Equipment needed: *

Photography

Describe photography needed *

If you are requesting photography on someone's behalf, please provide their contact information.

Additional Instructions

Is there anything else you’d like to add to your A/V Request?

File Upload

Upload Your Documents or Images

Maximum upload size: 50MB

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Request Communications Support

If you have already uploaded an "Event related" request for your event, please choose "Additional event related support" from the choices above.

Printed Materials

Signage

Web Page Update

New Web Page

Online Form

Other

Audio/Video Services

Sanctuary Event

Wesley Hall Event

Classroom Event

Chapel Event

Promo/Informational Video

Equipment check out/set up

Photography

Additional Instructions

File Upload

SHARE

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