Forms and Requests

Communications Support Request

Communications Deadlines and Turnaround Times

Materials, Graphics, and Event Promotions

The turnaround time for materials and event promotions (print, web, and social media) is two weeks.

Allow an additional 1 – 2 weeks if you need something produced out of house, such as signage, business cards, large quantity printing, or imprinted specialty items.

To be certain that your project is in line for production to meet your deadline, use the communications request form to submit your request with complete details.

Use the blog submission form to submit your blog for the Weekly E-news by Wednesday at midnight. Other blogs will be posted within two days of submission.

Submit all AV requests one month in advance for Live Streamed Events and Video Recordings; two weeks in advance for voice-over presentations.

When you submit a request through our system, there is no need to also email individual team members. If you see the message that your request was successfully submitted, everyone on the team is in the loop. You will also receive a copy of this request or blog submission via email for your records.

Seasonal Deadlines

Submit complete information about seasonal programming (programs to be promoted as part of a seasonal theme) online using the communications request form within the following deadlines:

Spring Programs and Lent: All Programs Through April 12 are due on January 21, 2026. (Lent Begins February 18, 2026. Easter is April 5, 2026.)

Summer Programs: May 8, 2026

Fall Programs: August 14, 2026

Winter Programs and Advent: All Programs Through January 15, 2027, are due on November 6, 2026. (Advent Begins November 29, 2026.)

Please note that seasonal opportunities will follow the deadlines above and will not be an exception after those deadlines have passed.

Web Updates

Submit your request three business days before you’d like for your update to go live.

Remember that it is your responsibility to monitor your section of the website to make sure your information is correct and up to date.

Communications Support Request

"*" indicates required fields

Name*

First Last

Email*

Phone*

Request Type*

Event Related

Additional event related support

Materials/Web Update

Photography

Artwork/Graphics Only

I confirm that I have already submitted event details to Communications via this form but now need additional support

Yes

If you have not yet submitted event details, please change your request type to Event related.

If you have already uploaded an "Event related" request for your event, please choose "Additional event related support" from the choices above.

Request Title*

When do you want this support to be ready/publicized?*

MM slash DD slash YYYY

What is your eSpace Event ID?*

NO EVENTS WILL BE PUBLISHED UNTIL YOU HAVE AN APPROVED ROOM NUMBER. This can be found on your eSpace dashboard, to the left of the event title.

Program/Event Title (not description)*

Progam/Event Start Date*

MM slash DD slash YYYY

Program/Event End Date*

MM slash DD slash YYYY

Start Time*

Hours

Minutes

AM/PM

End Time*

Hours

Minutes

AM/PM

If your event has multiple dates, please enter them below (mm/dd/yy)

Event Location*

Cost

Registration*

Program/Event Desciription*

Compose your update in a separate document (to ensure you don't lose any work due to web issues), then paste it here. If you want to add notes and instructions, please indicate those by brackets [ ]. If you'd like for the communications team to write your description, please give us the points you want to cover here. Use the File Upload feature below if you have an image you'd like for us to use.

What types of promotions will you want?*

Standard (Print, E-news, Traditional Bulletin Insert, Social Media, Website)

Printed Materials

Signage

Online Form

Audio/Video Services

Photography

Email Blast

Other

What do you need?*

You do not need to request a Web Page update for an event to be added to the list of events. Please choose "Event related" as your request type if you are submitting an event.

Printed Materials

Signage

Web Page Update

Online Form

Audio/Video Services

Photography

Other

Please describe what you need*

Printed Materials

Billing account number for printed materials*

Please enter a number, not the name of an account. If you don't know the number of the account, please contact the business office.

Quantity needed*

Type/size of printed materials*

Please type/paste everything that will go on your printed materials here*

Do you need additional printed materials?

Yes

Additional Printed Materials

Quantity needed*

Type/size of printed materials*

Please type/paste everything that will go on your printed materials here*

Signage

Billing account number for signage*

Please enter a number, not the name of an account. If you don't know the number of the account, please contact the business office.

Quantity needed*

Type/size of signage*

Please type/paste everything that will go on your signage here*

Web Page Update

What is the URL of the web page you need updates to? If this is a new page, please type the title of the new page.*

Please type/paste what will change on your web page here*

Do you need updates to another web page?

Yes

What is the URL of the web page you need updates to? If this is a new page, please type the title of the new page.*

Please type/paste what will change on your web page here*

Online Form

Form Type*

Sign-up only

Sign-up and payment

I understand that payment forms require a test performed by the Website and Database Developer ten days prior to the form going live. We will schedule a time with you to test and approve the form.*

Yes

Cost*

Please type/paste the fields of your form here*

What date & times should the form open and close?*

What email(s) should the responses go to?*

What do you want the response email to say? If left blank, we will use a generic response.

Audio/Video Services

A/V Request Type*

Mic only

Live music (Wesley Hall and Sanctuary only)

Background music

Slideshow - tech run

Slideshow - self run

Personal laptop connection

Stage lighting

Live Stream (Sanctuary only)

Recording (Sanctuary only)

Promo/Informational Video (2-month notice required)

Other

I understand that in my confirmation email, I will receive a Video Outline Form. This form must be completed and submitted to Lisa Waschka (lwaschka@myfumc.org) before a meeting with the Comms team will be scheduled.*

Yes

Please describe what you need*

Photography

Describe photography needed*

If you are requesting photography on someone's behalf, please provide their contact information.

Artwork / Graphics

Describe artwork / graphics needed*

File Upload/Brainstorm/Agreement

This field is hidden when viewing the form

File

Max. file size: 2 GB.

File

Drop files here or

Max. file size: 2 GB.

Brainstorming Session

I would like to request a brainstorming session with Communications/AV

I have read and understand the Communications deadlines and turnaround times.*

The turnaround time for all materials and event promotions (print, web, and social media) is at least 2 weeks. Be sure to allow and additional 1-2 weeks if you need something produced out of house, such as signage, business cards, shirts, or anything large in quantity or irregular in size.

I understand the turnaround time is at least 2 weeks

Submit a Blog

This is the place for the staff to submit stories and photos for publication on our website.

Blog Submission Form

Name*
First Last
Email*
Phone
Publish Date*
- As soon as possible
- On a future date
Go Live Date*
MM slash DD slash YYYY

When would you like this to be published?
Post Category*
Post Title
Post Body
Please compose your update in a separate document (to ensure you don't lose any work due to web issues), then paste it here. If you want to add notes and instructions, please indicate those by brackets [ ]. Use the File Upload feature below if you have a graphic or image you'd like for us to use in your blog. To indicate what picture(s) you would like where, put the file name of the image in brackets where you want the image to go. ex: [picture.jpg].
File
Drop files here or

Max. file size: 2 GB.
Upload images here. In your blog post content above, put the file name of the image in brackets where you want the image to go in your blog. ex: [picture.jpg]. If you need to upload a word document to preserve formatting, you may do so here.
Consent*
I agree to the responsibility and factuality policy.
I agree to accept responsibility for the factuality and originality (or proper credit!) of the content I am submitting. In addition, I understand that publishing, editing, and removal of this content will be at the discretion and guidelines of the FUMCFW Communications and Executive teams.

Book Your Zoom Room or Space

Ready to schedule your Zoom room or event on (or off) campus? We’ve streamlined this process to allow you to book your Zoom room or space and provide all your set-up requirements. If you need help booking your space, contact Michaela Lidecker.
Book Space (eSpace)

Once you’ve booked your space, please be sure to place your request for Communication Support to let us know about your upcoming events, program details, deadlines, and promotion needs.

Hospitality, Safety, and Security Incident Report

This form is to document any incidents that occur on the campus of First United Methodist Church of Fort Worth as related to churchwide Hospitality, Safety, and Security. These will be submitted upon completion to the HSS committee chair, with a copy provided to the Director of Security.

Contact: James Melton, Director of Security

Hospitality, Safety, and Security Incident Report

Name*
Email*
Date of incident*
MM slash DD slash YYYY
Nature of incident*
Select all that apply
- Hospitality
- Safety
- Security
Brief description of incident*
Incident Category*
- 1_Assault/ altercation
- 2_Urinating/ defacating
- 3_Disruptive/ Suspicious Behavior
- 4_Illness/ injury
- 5_Trespass
- 6_Inappropriate (sexual) behavior/ comments
- 7_Inappropriate behavior/ comments (child)
- 8_Inappropriate (threatening) behavior/ comments
- 9_Indecent exposure
- 10_Accidents
- 11_Thefts
- 12_Alarm Response
Names of all present/witness*
Action taken*
Upload pictures
Drop files here or

Max. file size: 2 GB.
CAPTCHA

Towed Vehicle Report

Name*
Email*
Make & Model of Vehicle*
License Number*
Violation / Action Taken
Date of Removal*
MM slash DD slash YYYY
Time of removal

: Hours

Minutes

AM/PM
Other Information*
Upload pictures
Drop files here or

Max. file size: 2 GB.